Reconciling transactions in AccBooks AI

What is reconciliation?

Reconciliation is the process of matching every bank transaction to the corresponding entry in your accounting ledger. AccBooks AI does this automatically for the majority of transactions — your job is to review and approve the AI’s suggestions, and to handle the small number of transactions it couldn’t match with confidence.

Opening the reconciliation queue

Go to Reconciliation in the left sidebar. The queue shows all unreconciled transactions across all connected bank accounts, sorted by confidence score (highest confidence first).

The confidence score

Each transaction in the queue has a colour-coded confidence indicator:

Colour	Score	Meaning
🟢 Green	90–100%	AI is highly confident — safe to bulk approve
🟡 Amber	60–89%	Review recommended before approving
🔴 Red	0–59%	Manual classification required

Approving high-confidence matches

Transactions with a green badge (90%+) can be approved individually or in bulk:

• Individual: Click the ✓ button on any transaction row.
• Bulk: Select multiple rows using the checkbox column, then click Approve selected. Or use Approve all high-confidence to approve every green transaction in one click.

Reviewing a transaction manually

Click any transaction row to open the detail view. You’ll see:

• The bank description and amount
• The AI’s suggested nominal code and the reason for the suggestion
• Any matched invoice or previous transaction with the same merchant
• The VAT treatment applied

To accept: click Approve. To change the classification: click the nominal code dropdown and select a different code. The AI learns from your correction.

Adding a description or note

Click Add note in the transaction detail to add context. Notes are visible to all team members and included in the audit trail.

Splitting a transaction

Some bank transactions cover multiple expense categories (e.g., an Amazon order that includes both office supplies and IT equipment). To split:

1. Open the transaction.
2. Click Split transaction.
3. Add a line for each portion, selecting the nominal code and amount.
4. The split amounts must sum to the original transaction amount.
5. Click Save split.

Matching to an invoice

If a bank receipt matches an outstanding customer invoice, AccBooks proposes the match automatically. In the transaction detail, you’ll see the matched invoice under Suggested match. Click Accept match to link them and clear both from the outstanding items list.

To match manually: click Find invoice, search by customer name or amount, and select the correct invoice.

Creating a new transaction type

If a bank entry doesn’t fit any existing nominal code:

1. Open the transaction.
2. Click Create new in the nominal code selector.
3. Enter a code and name. The new account is added to your chart of accounts immediately.

After reconciliation

Once you’ve worked through the queue, run Reports → Trial balance to verify that bank balances in AccBooks match your actual bank statements. A clean reconciliation means zero unmatched items and a trial balance that ties to the day.