Bulk approving reconciliation matches

Overview

For most businesses, 80–90% of bank transactions are routine and highly predictable — the same suppliers, the same amounts, the same nominal codes every month. AccBooks identifies these with a confidence score of 90%+ and groups them for bulk approval so you can clear them in a single click.

What gets bulk-approved

A transaction is eligible for bulk approval when:

• The AI confidence score is 90% or above.
• It matches a merchant you’ve classified at least three times before.
• The amount falls within the normal range for that merchant.
• There are no duplicate alerts or VAT inconsistencies flagged.

Transactions that are split, matched to specific invoices, or involve unusual amounts are excluded from bulk approval and remain in the review queue.

Using bulk approve

Option 1 — Approve all high-confidence

At the top of the reconciliation queue, click Approve all high-confidence. A confirmation dialog shows how many transactions will be approved and their total value. Click Confirm to post them all.

This is the fastest option for busy periods or month-end catchup.

Option 2 — Select and approve

Use the checkboxes on the left of each row to select specific transactions, then click Approve selected. This is useful when you want to approve a category (e.g., all HMRC payments) but leave others for review.

Option 3 — Approve by merchant

Click Filter → Group by merchant. This groups all transactions from the same merchant. Click Approve all on any merchant group to approve every transaction from that supplier in one action.

Reviewing after bulk approval

After bulk approving, AccBooks generates a summary showing:

• Total transactions approved
• Total value
• Breakdown by nominal code
• Any that were skipped and why

This summary is saved in the audit trail under Audit log → Reconciliation events.

Undoing a bulk approval

Made a mistake? Go to Reconciliation → History, find the batch, and click Reverse batch. This un-posts all transactions in the batch and returns them to the queue for reclassification.

Individual transactions within a batch can also be reversed by opening the transaction and clicking Reverse.

Setting your approval threshold

By default, AccBooks uses 90% as the bulk-approval threshold. To change this:

Go to Settings → Reconciliation → Confidence threshold. You can set it anywhere between 70% and 99%. Setting it higher means fewer transactions qualify for bulk approval but gives you more control. Setting it lower speeds up processing but increases the chance of an incorrect classification slipping through.

Tips for maximum efficiency

1. Run reconciliation weekly rather than monthly — smaller batches are faster and errors are caught sooner.
2. Use reconciliation rules to push recurring transactions straight to approved without any queue time.
3. Connect your supplier contacts — AccBooks matches merchant names to supplier records, which significantly improves confidence scores.