P60 end of year in AccBooks AI

What is a P60?

A P60 is an end-of-year certificate showing an employee’s total pay and deductions (tax, NI, student loans) for the tax year (6 April to 5 April). You must provide a P60 to every employee who was employed on 5 April.

P60s must be issued by 31 May after the tax year ends.

Employees leaving before 5 April receive a P45 instead — see the RTI guide for P45 details.

Generating P60s in AccBooks

AccBooks generates P60s automatically after you’ve processed your last payroll run of the tax year:

1. Process your last payroll run (usually for March, covering pay on or before 5 April).
2. Go to Payroll → Year-end → P60s.
3. AccBooks shows a P60 for every active employee.
4. Review each P60 — check total pay, total tax, and NI figures match your year-to-date totals.
5. Click Generate all P60s to create the PDF versions.

Distributing P60s to employees

Option 1 — Employee self-service portal: Employees access their P60 directly from my.accbooks.co.uk. They receive an email notification when P60s are ready. This is the most common and most efficient method.

Option 2 — Email: Download individual P60 PDFs from AccBooks and email them directly.

Option 3 — Print: Print and distribute physical copies. P60s can be printed on plain A4 — no special stationery is required.

What the P60 shows

Field	Description
Pay in this employment	Total gross pay for the tax year
Tax deducted	Total PAYE deducted
Student loan deductions	Total student loan paid
NI contributions	Employee’s NI contributions
NI category	NI letter (usually A)
Statutory pay	Any SMP/SPP/SSP paid
Final tax code	Tax code on 5 April

The final RTI submission

At year-end, AccBooks automatically marks the final FPS of the tax year with the “Year is complete” indicator. This tells HMRC your payroll is finished for the year.

If you pay employees on or after 6 April for work done in the old tax year, submit a separate FPS dated 5 April.

Checking against HMRC’s records

You can check HMRC’s view of each employee’s year-end data by logging into HMRC’s PAYE Online and downloading the P35 equivalent report. If there are discrepancies, investigate and submit a corrected FPS.

AccBooks provides a Year-end reconciliation report under Payroll → Year-end → Reconciliation showing totals per employee, which you can cross-reference with HMRC’s data.

Amending a P60

P60s cannot be amended once issued — they’re a statutory document. If an employee’s pay was incorrect, process the correction through payroll (overpayment recovery or extra pay run) and reissue a corrected payslip. The P60 already issued doesn’t need to change — HMRC’s records are updated via the corrected FPS.

Storing P60s

HMRC requires you to keep payroll records (including P60 data) for 3 years after the tax year they relate to. AccBooks stores P60 data indefinitely and it’s included in data exports.